A personal emergency evacuation plan (PEEP) supports individuals that need help to evacuate in the event of an emergency.
It might include agreeing a safe route out of the building for individuals who have disabilities, securing the equipment you need to evacuate them in an emergency and identifying any other possible difficulties you might face.
A PEEP should be personalised for the individual it’s been created for, so in the event of an emergency relevant staff know how to respond quickly and evacuate individuals safely.
We recommend that you use the detailed guidance from the Activity Alliance about how to develop PEEPs in Access for All: Creating accessible places and spaces.
Who completes the PEEP?
The PEEP should be completed by a nominated member of staff on a need-to-know basis; this could be a coach or your safeguarding lead person. Only designated individuals and the person who the PEEP is for should have access to the plan, because it contains personal information, which means it is covered by GDPR and data protection.
Complete the PEEP in consultation with the individual that it is for along with their parent or carer. Make sure that everyone involved understands the plan, what it means and how it works.
Once it’s complete, give the completed PEEP to:
- the person who the PEEP is for
- their parent or carer
- the safeguarding lead person in charge of the event or competition
- other relevant members of staff on a need-to-know basis, such as fire marshals and the accommodation manager, if an overnight stay is required
If there are any changes for the individual named in the PEEP or for staffing, update the plan and reissue copies as soon as possible. Any out-of-date versions of the PEEP (physical and digital) should be collected and destroyed or deleted.
What should a PEEP include?
- who will be responsible for helping the individual in the event of an emergency or evacuation
- the route out of the building or area to be taken
- any equipment needed to help assist a safe evacuation
- any possible difficulties you might experience, and provide solutions to these
- training required for staff, volunteers and the individual
- the method of evacuation to be used
Developing a PEEP
Find detailed information about how to develop PEEPs on these two websites:
Accessible and inclusive sports facilities (Sport England) - see section F for PEEP guidance.
Access for All: Creating accessible places and spaces (Activity Alliance) - emergency arrangements on page 28.
Download our template form